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Program Control Analyst

ManTech | Herndon VA 22096 USA | Full Time | Posted: 11/27/2020

Job Descriptiontop

Secure our Nation, Ignite your Future


Program Controllers are business managers for their portfolio of programs.  PCAs must take “ownership” of their programs (same as Program Manager) and are responsible for all business & financial aspects of the program.  PCAs must be involved in every facet of managing the program.  The PM and the PCA (as well as the Contracts & Subk Managers) work together as a closely intertwined team to manage the program effectively, efficiency, & smoothly to ensure completion is achieved within time and Budget/Value constraints.


General performance requirements of a PCA include:

  • Development of program budgets and schedules for all contract work and setup. Perform financial analyses such as funding profiles, revenue outlook, and variance analysis.
  • Maintain Estimate at Completion (EAC) Spendplan on every program under PCA purview (can be portfolio of programs or one or two large contracts)
  • Ensure adequate funding availability by maintaining accurate records of expenditures, and preparing expenditure projections, and working with Contracts to submit timely requests for additional funding to the government.
  • Close collaboration with PMs on all aspects of program.  Meet weekly or more often as necessary. Stay in close contact with PM and ensure communication is open, clear, concise and often.
  • Perform analyses and prepare reports in order to ensure that contracts are within negotiated and agreed-upon parameters and cost control guidelines.
  • Demonstrate a clear understanding of contractual terms and conditions to ensure maximum profitability is being recognized and all risks are identified/communicated up the chain.
  • Completion and submission of all customer deliverables to the PM in accordance with customer/contract/PM directed deadlines
  • Assisting PM in margin improvement activities, such as understanding and communicating ROS guidelines, identifying opportunities to maximize billable costs and minimize unbillable costs, conducting profit analysis (new hires, etc.)

Specific Tasks include but are not limited to:

  • IFR tracking, generation, closing, resolution
  • Timekeeping Management – provide instruction & guidance:
  • Billing – provide guidance & assistance to billing team, as needed.  CABI transactions-approve for billing
  • DSO: Unbilled & Aging – prepare unbilled reqs, keep program “clean” and monitor aging
  • Program Monthly Customer Reports
  • Monthly PMRs – customer facing.  Attend and/or present as appropriate
  • Workday Setup – ensure all program personnel are assigned to correct clin, wbs or activity.
  • Contract Setup.  Ensure PS setup is IAW contract terms and limits.  Work with Contracts and setup team to ensure compliance and proper reporting.
  • Indirect Variance impact, analysis and billing on programs
  • AOP Preparation
  • Forecast Preparation & Analysis–
  • Prepare Spendplan, maintain forecast, update Hyperion

                      i.      Forecast Accuracy.  Accurately forecast within a +/-3% variance.

                      ii.      Forecast Variance.  Provide succinct forecast variance comments explaining over/underruns and quantify the impact by cost element, fee, and revenue.

                      iii.      Forecast Timeliness: Hyperion updates for Division completed Friday before calendar month end. Final tweaks and “hands down” Friday the week of Rev/billing close.

  • Forecast Recovery. Provide recommendations for recovery of shortfalls and plans for overcoming negative variances.
  • Variance Analysis

                     i.      Actuals vs Forecast

                     ii.      AOP vs Forecast (current & YTD)

                     iii.      IF Changes-  Last Month Year total Forecast vs this month/updated Year Total Forecast (this is your forecast change M over M)B&P – assist with generation of B&P requests and tracking

                     iv.      FTEs.  FTEs forecasted vs FTES actual

  • Workday Open Reqs:  Final Review and approval of all Reqs and Offers.
  • Recruiting/ HR - New Hires Assignments & Margin Analysis. Work hand-in-hand with recruiting & PM to ensure offers & candidates meet/exceed profit guidelines and assignment to Burden, Dept, Division, benefit pool is correct
  • Suspense – monitor suspense and clear balance.  Instruct employees on LAs.
  • Govwin – monitoring Govwin entries related to your portfolio & cross check with business financial goals and forecast impact
  • DBA & HOLA/COLA preparation.
  • Business Development & Capture – coordinate and work with Division PC Manager & Div Leadership regarding future new business, recompetes, add on, and ROMS, Gate Reviews, etc. Month-End Close Actions,
  • PERs Program Execution Reviews- assist with preparation of financial or other business information needed for presentation
  • Accruals - Completion and submission of detailed, compliant accruals in accordance with established due dates; Ensure timeliness and accuracy.  Review/submit succinct, logical accrual compliance package by Friday /Week 1
  • Revenue Adjustments
  • If not dependent on Actuals or if new FFP contract on SL T&L,
  • Submit RADs final week of the accounting month if possible
  • If dependent on Actuals,
  • Submit by Day 4 of close.
  • Revenue recognition – contribute and advise revenue recognition methodology upon award with revisions needed as appropriate throughout contract performance.  Work with Corporate Revenue Compliance
  • EACs.  Prepare and Maintain Estimate to Complete IAW GAAP, CAS, and FASB guidelines
  • EACs & Revenue Recognition.  Ensure adherence to ManTech Policy –
  • Submit EAC for setup to determine revenue recognition rates and method. 
  • EAC submission 1x, 2x or 4x per year depending on project value
  • Monitor any changes and recommend to BU Mangt and Corp of any changes in EAC & rec recognition
  • Group/ Data Calls – respond to all data calls from various dept including audit, Compliance, Accounting, Rev Recognition, DCAA, DCMA
  •  Timeliness.  Ensure Due dates and timelines are met and proactive communication of progress toward meeting deadlines is provided to PC Manager and Business Manager.
  • Daily Questions/Conversations in Normal Course of Business
  • Response Expectation: Immediate/same day
  • Action Items Emails/Data Calls:
  • Response Expectation:  due date typically given; if not 1 day/24 hours
  • MCIS Data Call:  Response Expectation:  due date typically given; if not 1 -2 day/24 – 48 hours


          5+ years related experience


          Bachelor’s degree in a related discipline or equivalent experience (4 years)

Security Clearance Required:

          Current Top Secret Clearance with SCI Eligibility

          Eligibility for access to Special Access Program Information

          Willingness to submit to a Counterintelligence polygraph

ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.

If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at (703) 218-6000. ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access as a result of your disability. To request an accommodation please click and provide your name and contact information.

Job Detailstop

Location Herndon, VA, 22096, United States
Categories Administrative & Clerical
Sec Clearances Top Secret (TS)

Location Maptop

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Job Code R04593