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Administrative Assistant 3

Northrop Grumman | Aurora CO 80247 USA | Full Time | Posted: 01/14/2020

Job Descriptiontop

At Northrop Grumman we develop cutting-edge technology that preserves freedom and advances human discovery. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We continue to innovate with developments from launching the first commercial flight to space, to discovering the early beginnings of the universe. Our employees are not only part of history, they're making history.
The Engineering & Sciences (E&S) organization pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!

Northrop Grumman Mission Systems (NGMS) is looking for you to join our team as a Director Administrative Assistant based out of Aurora, CO.

What You'll get to Do:

• Using a variety of software packages such as word processing, spreadsheets, graphics and electronic mail to produce and distribute letters, memoranda, reports and graphics products.
• Must be proficient with Microsoft Office products and editing written material for correct spelling and grammar.
• Coordinating and processing travel and expense reports for multiple employees. May include International Travel.
• Coordinate multiple calendars, schedule appointments and reconcile scheduling conflicts as required. This will also include Conference Room scheduling and de-conflicting meetings.
• Coordinate meetings and their necessary resources.
• Must be able to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.
• Process security requests; work closely with the facilities and IT organizations to coordinate office workspace planning, ordering office equipment and interacting with other administrative support personnel to coordinate special event planning.
• Answering telephones and greeting visitors, directing calls/visitors to proper party, releasing and obtaining information within scope of delegated authority.
• Coordinate and maintain property management.
• Setting up and maintaining filing and record retention systems.
• Requires catering skills, such as meal planning, ordering food from caterers, delivering food, clean up and expensing.
• Ability to operate general office equipment such as copiers, scanner, fax or other office machines.
• Additional duties include the support of various programs, assisting other Administrative Assistants, and taking additional projects as needed.
Must have excellent written and oral communication skills, be a self-starter capable of independent work, a team player with strong interpersonal skills, and the ability to multi-task and handle multiple priorities


Basic Qualifications:

- High School diploma or GED and 4 years additional education and/or experience

- Experience working as an Administrative Assistant

- Must be proficient with MS Office products (Word, Excel, PowerPoint, Outlook mail/calendar)

- Must have an active SCI Clearance

Preferred Qualifications:

- Experience with supporting executive level management as well as multiple programs simultaneously.
- Familiarity with complexities in establishing employees with needed work equipment in a secure environment.

- Budget tracking and financial analysis skills.

- Strong Excel (macros, pivot tables, and graphs) and Powerpoint (including animation) skills.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

Job Requirementstop

Job Detailstop

Location Aurora, CO, 80247, United States
Categories Administrative & Clerical
Sec Clearances Top Secret/SCI

Location Maptop

Contact Informationtop

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Job Code 19039071