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Executive Secretariat

KeyLogic Systems | Washington DC 20001 USA | Full Time | Posted: 10/24/2020

Job Descriptiontop

Unlock Your Potential, Empower Your Career at KeyLogic!  

You'll enjoy an exciting, challenging work environment while supporting projects of national importance.

Executive Secretariat

Location: Washington, DC
Job Code: 1215


We have an immediate need for an Executive Secretariat to join our team at the Department of Energy's Office of Fossil Energy (FE).   The position requires strong organizational and communication skills and attention to detail.  The candidate must be highly organized, self-starter and motivated, possess excellent proofreading and editing skills, capable of providing quick turnaround support in a dynamic environment, and able to take charge in urgent situations.  Knowledge of government processes is preferred.

Position Requirements:

  • Bachelor's degree and 2+ years of professional experience that includes writing, proofing, and editing documents
  • Strong interpersonal skills and able to work efficiently, both independently as well as in a team environment
  • Proactive, self-starter, collaborative, energetic, diligent, and highly organized
  • Strong oral and written communication skills
  • Attention to detail and consistency, and ability to produce error-free work
  • Track record of attendance and timeliness, as well as personal responsibility
  • Excellent working knowledge of Microsoft Office suite
  • Capability to work under deadlines on high-profile projects and coordinate with multiple contributors
  • Experience in correspondence tracking and supporting communications, correspondence and Congressional report initiatives in a federal government setting
  • Experience with federal operational and administrative processes and procedures
  • Project Management experience

Position Responsibilities:

  • Review, proofread, and edit daily correspondence addressed to management including proofing all final communication 
  • Review all actions signed by the PDAS and ASFE and perform copyediting for grammar, clarity, consistency, and adherence to client style preferences
  • Process and update incoming Congressional, intergovernmental, and public correspondence, including maintain correspondence into eDocs
  • Manage, compile and track annual technical Congressional reports from the Fossil Energy Program Offices and field sites, including all aspects of the correspondence lifestyle process
  • Update and close out all Fossil Energy internal correspondence in the IRM system 
  • Update and maintain Congressional and Executive Secretariat Congressional Reporting databases
  • Work closely with Fossil Energy Program Offices to process and review urgent actions for concurrence, and coordinate with ES to obtain FE-1 concurrence on all actions
  • Work with the technical staff and program offices (General Counsel, Public Affairs, Congressional) to clear all outgoing communications; work with technical subject matter experts to revise content
  • Obtain external program concurrences on relevant FE packages and correspondence
  • Support program offices and ES who prepared actions for signature, including annual reports and letters signed by the Secretary
  • Sort old correspondence and place documents that included personal identifiable information in burn bags for secure disposal

About KeyLogic:

At KeyLogic we recognize that our employees are our most valuable resources. We hire talented, qualified professionals and provide each of our employees with every resource and opportunity to excel in their day-to-day activities as well as advance their career.

KeyLogic is a highly successful provider of professional and engineering services. We specialize in solutions that enable our customers to make better decisions for their organization. KeyLogic’s  performance has earned the company a solid reputation for high standards, proactive solutions, and an outstanding commitment to the customer, best exemplified by the fact we have never had a one-time federal customer — all of our customers have provided repeat business. This has led us to achieve significant growth every year since our founding in 1999.

At KeyLogic, we're known for our extraordinary commitment to the success of the organizations we serve. Our client list includes the Department of Defense (DoD), where we provide services for the Defense Information Systems Agency (DISA) and the U.S. Army and Navy, Environmental Protection Agency (EPA), Departments of Labor (DOL), Energy (DOE), Transportation (DOT) and Treasury (including the Internal Revenue Service (IRS)), General Services Administration (GSA), and the National Aeronautics and Space Administration (NASA).

KeyLogic Systems is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Disabled.

Job Detailstop

Location Washington, DC, 20001, United States
Categories Administrative & Clerical
Sec Clearances Public Trust

Location Maptop

Contact Informationtop

Contact Name Jeannine Ogden
How to apply A resume is required to apply to this job. Applications are sent to employer via email. Click on the link below and follow instructions.
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Primary Phone 304-296-9100
Primary Fax 304-296-9300
Job Code 1215